Industry Solutions
Property Management Companies: Automate Tenant Placement and Maintenance Before It Buries You
Built by a property manager with ViVi PM. Automate tenant placement, maintenance workflows, lease renewals, and owner reporting without adding headcount.
Book a Discovery CallThe Problems We Hear From Property Management Operators
These are not generic business problems. These are the specific operational gaps that cost property management businesses real money every month.
Tenant placement calls, emails, and showing requests pile up during vacancies and your team cannot respond fast enough to screen applicants properly.
Maintenance requests come in at midnight. Your on-call coordinator is the bottleneck for every ticket even though most are simple triage and scheduling.
Owner reports are assembled manually every month, pulling data from your PM software, formatting it, and sending 40 individual emails is 8+ hours of work.
Lease renewal outreach happens late or inconsistently, and you lose good tenants to competitors who made contact 90 days before lease end.
Vendor coordination for repairs requires someone to be on the phone or email throughout the day, a task that does not need a human but always gets one.
Prospective owner leads from your website sit for hours or days before anyone calls back, and you lose the door to a competitor who responded first.
How We Help Property Management Businesses
Every engagement starts with a scoped understanding of your specific operation. These are the services most relevant to property management clients.
Document Intake Pipeline
PopularScanned paper in, filed and logged records out
$3,500 - $10,000
Lead Machine
Intake to CRM to follow-up, fully automated
$2,500 - $7,500
Agent-Ready Back Office
Make the systems you already run safely callable by an AI
$2,500 - $7,500
Back Office Autopilot
Stop doing admin work software should handle
$3,500 - $10,000
Managed AI Ops
We keep your systems running and improving
$497 / $1,497 / $2,997 per mo
Operator Credibility
We Run One of These. Here Is What That Means for You.
Barrett Henry runs ViVi PM, a property management company targeting 84-110 doors in the Tampa Bay market. He knows what the paperwork side of that actually costs: leases, addenda, inspection reports, supplier invoices, and owner statements arriving as scans and email attachments, all of it needing to be identified, named, filed, and findable two years later when somebody disputes something. The document pipeline we sell was built for that problem and runs on a 20-minute schedule, with 234 documents processed end to end. The intake endpoint that lets a scheduled job or an AI assistant post a record into a finance system without ever double-posting came from the same operation. He built and ran both before selling either.
Proof
Every system here ran in our own companies first
We do not publish client results we cannot put you on the phone to verify. What we can show you is the work itself: the platforms we built, what they do, and what they returned in the businesses we run. Ask on the call and we will walk you through the property management workflow we would build first, and what we would measure in the first 30 days.
See what we have builtCommon Questions from Property Management Operators
Specific answers to the questions we hear most often from property management businesses.
Book a Discovery Call
Tell us about your property management operation. We will identify your top 3 automation opportunities in the first call.